Proctorial Office Management System (POMS)
Secure Case Management for University Proctorial Offices
Proctorial Office Management System (POMS) is a secure, workflow-driven case management platform purpose-built for university proctorial offices. Handle student complaints, academic misconduct, ragging, grievances, and sensitive cases like sexual harassment through a proper chain — from intake to resolution — with strict role-based confidentiality, anonymous reporting channels, full chain of custody, and a complete audit trail. Designed to help higher education institutions ensure fair, timely, and compliant handling of every concern raised on campus.
Powerful Features
Comprehensive capabilities designed for enterprise operations
Complaint & Case Intake
Structured intake forms for students, faculty, and staff to register concerns and complaints
Anonymous Reporting Channel
Secure anonymous reporting for sensitive cases including harassment and misconduct
Confidential Case Handling
Role-based confidentiality with clearance levels for sensitive proceedings
Workflow Routing & Escalation
Automatic case categorization, routing to the right officer, and escalation rules
Hearing & Meeting Scheduling
Schedule hearings, committee meetings, and notify involved parties with full calendaring
Chain of Custody & Audit Trail
Immutable audit log of every action, access, and decision on every case
Evidence & Document Management
Securely upload, version, and share case evidence with controlled access
Outcome & Sanctions Tracking
Record decisions, sanctions, and follow-up actions with reporting and precedent search
Why Choose Proctorial Office Management System (POMS)?
Trusted by leading institutions across Bangladesh for enterprise-grade automation
- Ensure fair and timely resolution of every student concern
- Protect the privacy of victims and respondents in sensitive cases
- Maintain an immutable chain of custody on every case
- Reduce manual paperwork and routing delays
- Support institutional compliance with student welfare policies
Technical Specifications
Built with enterprise-grade technology and security
Client Success
Trusted by leading institutions
"POMS brought structure, confidentiality, and accountability to every case our proctorial office handles — from routine complaints to the most sensitive proceedings."
Ready to Transform Your Operations?
Contact us to discuss how Proctorial Office Management System (POMS) can optimize your organization